HIPAA Privacy Policy For Children With Faith And Hope Inc 🌟 Our Commitment to Protecting Health Information Children With Faith And Hope Inc is dedicated to creating a safe, supportive, and trustworthy environment for every child and family we serve. When health‑related information is shared with us, we treat it with the highest level of care and confidentiality. This policy explains how we protect, use, and share Protected Health Information (PHI) in compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA). 1. What Counts as Protected Health Information (PHI) PHI includes any information that can identify a child or family member and relates to: Health conditions Health services received Payment for health services Any combination of personal details + health information Examples: medical notes, diagnoses, medications, emergency contacts, insurance details. HIPAA requires that organizations safeguard this information and limit how it is used or shared. 2. How We Use PHI We may use PHI only for purposes that support the child’s safety, care, and participation in our programs, including: Coordinating services or accommodations Responding to health or safety needs Communicating with parents/guardians Meeting legal or reporting requirements We follow the HIPAA principle of “minimum necessary use”, meaning we only use or share the information needed for a specific purpose. 3. When We May Share PHI We may share PHI only in the following situations: ✔ With Parent/Guardian Permission When you sign a consent form allowing us to share information with: Schools Healthcare providers Caseworkers Emergency contacts ✔ Without Permission (When Allowed by Law) HIPAA allows certain disclosures without written consent, such as: Emergencies where a child’s safety is at risk Mandated reporting of abuse or neglect Public health or safety requirements Compliance with legal requests These exceptions are defined under the HIPAA Privacy Rule. 4. Your Rights Under HIPAA Parents/guardians have the right to: Request to see or get a copy of their child’s PHI Ask for corrections to inaccurate information Request limits on how PHI is used or shared Receive a list of certain disclosures File a complaint if they believe privacy rights were violated These rights are guaranteed under federal law and supported by our internal policies. 5. How We Protect PHI We use administrative, physical, and technical safeguards to protect PHI, including: Locked storage for paper records Secure digital systems Staff training on privacy and confidentiality Policies for reporting and responding to privacy incidents HIPAA requires organizations to maintain policies and procedures that protect the confidentiality, integrity, and availability of PHI. 6. Our Privacy Officer Children With Faith And Hope Inc designates a Privacy Officer responsible for: Overseeing HIPAA compliance Training staff and volunteers Responding to privacy concerns Maintaining required documentation This role is required under HIPAA’s Administrative Requirements. 7. Questions or Concerns If you have questions about this policy or want to exercise your HIPAA rights, please contact: Privacy Officer Children With Faith And Hope Inc Email: cwfah1710@gmailcom